Registration

In order to attend and participate in FLAIRS-37, you must register for the conference. Registration and payment will offer access to all conference related events including tutorials, invited talks, sessions, conference materials, opening reception, refreshment during breaks, three breakfasts, three lunches, and the use of conference facilities.

Please note that TWO SEPARATE REGISTRATIONS are required for EVERY attendee (regardless of in-person or remote attendence). First, you need to register for the conference and pay the registration fee, and after that you need to register for the Zoom meeting.

• Conference Registration --> Register for the conference here! - Coming Soon

• Zoom Registration --> Register for the Zoom meeting here! - Coming Soon

(The Zoom registration will be approved when the conference registration is complete. You will be provided with a unique link for one person to access the Zoom meeting (no passcode required). Please use your full name in the Zoom registration (no funky screen names), so it can be checked against your conference registration and approved seamlessly.)

If you need a letter of invitation to obtain a visa, the program co-chairs will send you such a letter upon request once you have registered for the conference.

Author Registration Requirement for Including Accepted Papers in the Program

Each accepted paper or poster must have at least one author registered with an Author Registration by April 1, 2024, in order for the paper or poster to be presented and included in the conference proceedings. If you are the author of more than one accepted paper, you need to register as an author only once, and may present up to TWO papers/posters. Anything beyond that will require another Author registration per two papers/posters. If the only author registering is a student, the registration must still be an "Author Registration" (i.e., no student discount). 

Registration Categories

• Author Registration

  • Deadline: April  1 , 2024  – MUST REGISTER BY THIS DATE TO HAVE PAPER INCLUDED IN THE PROCEEDINGS

  • Cost: $695

• Early Registration

  • Deadline: April  1 , 2024 

  • Cost:

    • Regular: $695

    • Student: $465 (Student must provide documentation of student status to obtain the student discount code)

• Standard Registration

  • Deadline: May  1, 2024

  • Cost:

    • Regular: $795

    • Student: $565 (Student must provide documentation of student status to obtain the student discount code)

• Late/On-Site Registration

  • Cost:

    • Regular: $895

    • Student: $665 (Student must provide documentation of student status to obtain the student discount code)

• Additional Dining Tickets ( Registrations include all social events. Extra social event tickets for family, partners, etc. are available.)

  • Extra Lunch Ticket (one day): $40

  • Extra Opening Reception Ticket: $80

Payment

Payment can be made in $ (USD) via the Registration website (preferred), bank transfer, or check drawn on a US bank. 

If you wish to complete the payment using bank transfer or check, please email the FLAIRS-37 Registration Chair at flairs37(at)easychair(dot)org to request the instructions. Please include "FLAIRS-37 Registration Payment" in the subject line. Note that, there will be an additional $30 processing fee for bank transfers. 

For Student Registrations, students must provide proof of student status. Documentation (student ID and university current semester registration and/or letter from faculty advisor or department chair) should be provided via email to the FLAIRS-37 Registration Chair at flairs37(at)easychair(dot)org Documents attached to email should be in PDF format. Please include "FLAIRS-37 Student Registration" in the subject line. Your registration is not complete until your payment has been processed and confirmed. 

Confirmation / Proforma Invoice / Invoice

Once you have completed the online REGISTRATION FORM you will receive the email confirmation.

Cancellation Policy

All refund requests must be made in writing by email to the FLAIRS-37 Registration Chair at  flairs37(at)easychair(dot)org

• NO REFUND for Author Registration fee

• If a cancellation of other fees (NON-AUTHOR, STUDENT) is made before April 15, 2024 the registration fee reduced by $100 will be refunded

• After April 16, 2024, however, no fees can be refunded

Questions?

Registration-related questions should be addressed to to the FLAIRS-37 Registration Chair at  flairs37(at)easychair(dot)org